It’s easy to feel overwhelmed when you’re an admin manager.
You oversee the day-to-day operations of the administrative department, whose staff you need to hire, train and evaluate. You’re expected to keep facilities in check while maximizing the availability of conference rooms and workstations. You need to ensure all office supplies are in-stock. You even negotiate with third-party vendors and suppliers, as well as welcome visitors to the office.
Most of these administrative tasks require you to input and process data manually and repeatedly, often through Excel or paper forms—adding to your already laden workload.
Offload some administrative burden by automating and streamlining processes with the help of custom business applications you can easily build in Caspio today.
Administrative Tasks Made Easy: 5 Best Web Apps to Build
Admin management requires efficient handling of facilities, resources, visitors, vendors, contracts and more. Here are a few workplace management apps you can start building in Caspio today, to help you address these areas and win as an admin manager.
1. Facilities Management App
Facilities management is ensuring that the business achieves a cost-effective environment to carry out operations. You support the organization so it runs smoothly, and the job requires producing a ton of paper forms and Excel reports.
Wait, you’re still manually processing forms and reports? Burdensome.
Instead, use a facilities management app that fast-tracks processes and data organization. Start by building Caspio-powered web forms to simplify data collection and management, even with dispersed personnel and multiple locations. Empower employees to directly enter information into an online database form. Your facilities management application then instantly converts data into insightful reports.
2. Visitor Log App
Traditional pen-and-paper visitor logs are cumbersome to maintain and offer minimal if not zero information security. Want to check entries for a given period? Prepare to open the logbook and scan through all those illegible names and dates.
Of course, there’s a better way.
Low-code platforms such as Caspio help businesses eliminate paper-based visitor logs by storing guest information in a secure web-based system.
Tailor the entire visitor registration process to your company’s unique needs while ensuring data confidentiality by building a custom visitor log app. Use Caspio’s web form builder to create an online registration form for visitors to use. This data goes straight into a searchable database, which you can easily access for reference or reporting.
3. Vendor Management App
A recent study by management consulting firm McKinsey & Company found that companies with superior vendor management and collaboration processes grow two times faster than their peers. However, good supplier lifecycle management is easier said than done.
You consider factors like regulations, stakeholders, diversified supplier bases and more. You also have to screen the vendors you want to work with and then evaluate their performance later on.
With Caspio, you can build a vendor management app that lets you store all vendor contact information in one online database. Include a rating feature to keep track of their performance, giving you a real-time snapshot of vendor quality for faster and more accurate decision-making.
4. Contract Management
Managing hundreds or even thousands of contracts manually is a huge burden to any organization, but more especially to the admin manager. Imagine how long it takes to scour through all those metal file cabinets looking for a contract from last year. Some businesses, meanwhile, think storing and sending scanned copies of contracts via email is better, but is it really?
According to marketing research company Aberdeen Group, 78% of industry leaders store contracts in a central, searchable repository. In turn, these companies achieve over 80% compliance with their contracts.
If you want to organize contracts and improve compliance, build a contract management application that lets you access and search contracts in one centralized online database.
5. Resource Scheduling
Did you know that in the US alone, approximately 11 million meetings are held every day?
That’s a lot. But why does it matter to an admin manager?
When managing critical resource information like meeting and training schedules, admin managers typically have to use multiple disparate platforms like email, chat and calendars. Sometimes, this information is jotted down in someone’s journal first, and then manually transferred into online records.
Keeping schedules synced requires manual input and checking (courtesy of you). This practice is inefficient, to say the least.
Worry not, you can build an app for that.
Build a resource scheduling system that enables your organization to synchronize the schedules of facilities, events and the workforce. By building a resource scheduling application, admin professionals like you are able to automatically consolidate all resource-related information in one system. You get the visibility you need to efficiently manage resources without having to check multiple tools and process information manually.
Build Workplace Management Apps Without Coding
One great success story you can read and get inspiration from is the case study of Nightingale Home Healthcare, a leading in-home care provider. With multiple offices across the country, they needed a way to improve the flow of admin requests between supervisors at their main office and remote nurses across 11 different states.
Using Caspio, Nightingale Home Healthcare developed an online database to access, share and store documents. It also improved their processing of time-off requests, appointment scheduling and training certification programs. It ultimately paved the path to a paperless office.
“I would 100% recommend Caspio to other companies that need to automate their processes. It can handle many issues, no matter how simple or complicated.”Rajesh Relan, Web and Art Director
Nightingale Home Healthcare
Want to learn more?
Most of the admin apps discussed above involve web forms, and by watching our Ultimate Video Guide: How to Build Web Forms Without Coding, you’ll learn how to build innovative online forms without writing a single line of code.
With the Caspio Application Platform, you can easily create web form apps and other digital transformation tools that are tailor-made to your admin department requirements. Its low-code nature gives you the power to build robust custom web apps minus the cost and effort that come with traditional software development.
Remember, admin management plays a crucial role supporting business operations. However, it often requires a lot of Excel or paper-based tasks that can actually be automated or streamlined. More often, it’s the admin manager that carries this workload.
Ease your burdens and clear those admin bottlenecks by building your custom workplace management applications with Caspio!