You see the symptoms sprout up across various departments: a sales prospecting list here, an inventory database there and spreadsheets upon spreadsheets everywhere.
Data silos occur naturally in organizations structured by departments or business units, and information is likely to stay trapped within these groups. And what happens when you don’t nip silos in the bud? Disjointed teams, confused workers, delayed reports and more. In the end, both employee and business productivity wither.
A free database can help you turn data silos into productivity. Here’s how.
Why Data Silos Are Bad for Business
When a project involves several data sources — as it often does — you usually have to wade through several places to get the information you need. Delayed access to information is just the start because data silos affect organizations at every level in various ways.
Data silos create significant barriers to intelligent decision-making for executives and senior managers who simply don’t have the time to analyze fragmented information. The absence of credible, holistic business information prevents leaders from making quick, data-driven decisions. And during a pandemic, businesses need to be even more agile and adaptable.
Culture of Separation
Collaboration is already difficult with everyone being in the same room. The pandemic and the consequent adoption of teleworking made it even more challenging. Data can’t be trapped within specific groups or individual stakeholders; interdepartmental collaboration is impossible without a single source of truth. Data silos create walls between teams.
General Work Inefficiency
According to an IDC study, the majority of data workers perform data preparation and search tasks. If you’re going on a wild goose chase every time you need to find and prepare information, your productivity is already affected by data silos. Unnecessary hiccups in business processes, operational workflows and data analysis disrupt productivity and lower efficiency.
How to Eliminate Data Silos With a Free Database
An online database allows you to consolidate all your business data in the cloud. You don’t even need massive IT resources or programming knowledge to get started. Caspio offers the best free database platform to simplify data management and boost business productivity.
Here’s how you can start breaking down data silos with a free database.
Migrate All Your Data Online
With the pandemic forcing employees to work remotely, businesses need to make data more accessible to everyone wherever they are. Caspio lets you migrate MS Access databases, Excel spreadsheets and other file formats and repositories into a custom online database. Simply import your existing files into Caspio and use visual point-and-click tools to configure table relationships and database settings.
Build Custom Database Apps
Why force your team to change existing processes they’ve honed for years? Why try to adapt to generic software suites that can’t support your workflows? Build custom software that supports your unique operations instead.
Caspio not only consolidates your disparate data in a secure cloud database; it also lets you create custom applications on top of your data — all by clicking, not coding. Easily create and customize forms, calendars, charts and other application interfaces. Deploy your database apps on any website, intranet or portal in just a few clicks.
Encourage Everyone to Participate
All Caspio plans, including the free version, allow unlimited app users. This means you can create internal productivity tools tailored for a specific department and public-facing apps designed for the general population. Unlike other platforms that charge per-user or developer, Caspio provides unlimited app creators and unlimited app users at no additional cost. Combined with intuitive application development tools, the platform enables everyone to create database apps and participate in digital transformation efforts.
Administer User Access Permissions
Caspio’s role-based authentication and record-level security give businesses easy data access while keeping information safe. Administrators can limit what sets of data specific roles can view. This also eliminates the need to create separate databases for multiple positions or departments.
How to Get a Free Database for Your Business
What’s the fastest way to start building your web database?
Get your free Caspio account, which features a built-in online database application builder. Unlike the free Caspio trial, which gives you access to the platform’s full-featured version for 14 days, the free account has no expiration. Use the freemium version until you feel the need to upgrade. The integrated free database allows up to 500 MB of file storage or up to 50,000 records and 100 email notifications per month — more than enough for startups, small businesses or local nonprofit organizations.
Your free Caspio account also allows unlimited app creators so everyone in your team and the entire organization can participate and build apps that improve productivity.
How Successful Teams End Silos, Boost Productivity
With Caspio, thousands of organizations worldwide turn their data silos into productivity. And they do it by clicking, not coding.
The Tennessee Department of Health, which operates in 100 locations and employs over 3,000 staff members, is no stranger to information silos. The government agency previously relied on MS Access and Excel to manually reconcile reports from different offices — a time-consuming process that dragged down their productivity. Using Caspio, they built several database apps that streamlined their data management, including an inventory system that lists over 20,000 assets.
Roost, which provides home telematics solutions to insurance carriers, struggled with data collection due to their unique B2B2C model. “It was truly death by spreadsheets,” shared Kim Graf, director of customer experience at Roost. With Caspio, the tech startup created a centralized online database that captured data from multiple sources. The system also allows Roost to accommodate customer requests for data integration.
Ready to break free from inefficiencies caused by siloed data?
Discover the possibilities with Caspio’s free database and start raising your team’s productivity. Have questions? Get a free consultation with one of our platform experts today.