January 23, 2014

Companies often see data silos sprouting up across various departments … a sales prospecting list here, an inventory database there, and spreadsheets upon spreadsheets everywhere. When a project involves several databases — as it often does — you usually have to wade through several data sources to get the information you need. Data silos occur naturally in organizations structured by departments or business units, and information is likely to stay trapped within these units unless special attention is paid to sharing data in an efficient way.

Why Data Silos Are Bad for Business

Silos are detrimental across the organization because they affect business at every level.

  • Poor decision making.
    Data silos create major barriers to intelligent decision-making for executives and senior managers who simply don’t have the time or focus to analyze disjointed data.
  • General work inefficiency.
    Working within the constraints of silos disrupts team productivity due to unnecessary hiccups in business processes, operational workflows, and data analysis.
  • Low employee morale.
    In this environment, employees can’t easily access the information they need to do their jobs, which ultimately discourages them from making significant contributions to the organization.

Ways to Minimize the Silo Effect

Once a company falls victim to data silos, it can take considerable time and resources to address the situation at all levels. As a leading Platform-as-a-Service designed for simplified data management and business productivity, Caspio offers flexible solutions to help you tackle the problem.

  • Connect your existing databases together as a quick fix.
    If you already have multiple disconnected databases stagnating in different systems, a quick fix could be to integrate the data through a secure online database. Caspio DataHub allows you to automate secure data movement between various systems via FTP, SCP, HTTP, and Amazon S3 repositories.
  • Bring your data online to eliminate the problem from ground up.
    Another solution is to migrate your databases online using Caspio’s productivity platform, effectively targeting the root of the problem. Whether you rely on Microsoft Access or Excel, a SaaS, or an enterprise database, you can convert them into centralized online databases using Caspio. But, that’s just the first step toward streamlined data management. Caspio provides you with point-and-click tools to create a variety of custom applications for internal or external use, and integrate them with third-party systems as needed.
  • Apply appropriate data access rights and security controls.
    By implementing Caspio’s role-based authentication and record-level security, you can provide easy access to the right data for those who need it. Employees can get hold of the data they want anywhere at any time. This translates into enormous time savings and productivity improvements across the organization.

If you are experiencing the symptoms of data silos, request a free consultation with one of our data experts and explore how you can optimize your data management practices.

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